Team up with us to do good for Christchurch.

We're one of the city’s largest businesses and the second-largest employer in the South Island, providing services and facilities to more than 380,000 residents, plus visitors. From rubbish collection and recycling, to cycleways, libraries, sports and recreation facilities and events, we do it all – and a lot in between.

Our vision is to make Christchurch a city of opportunity for all – open to new ideas, new people and new ways of doing things – where anything is possible.

As one of the region's largest buyers, our choice of the goods, services and works we purchase can have a significant impact on our local communities and the quality of life we have in Christchurch. So our Sustainable Procurement Programme looks to use our spending to advance the social, environmental and economic wellbeing of Christchurch residents.

A new Procurement Policy sits at the heart of the programme.

We're looking to team up with companies and people who share our goals. We're still looking for the usual things from suppliers we work with - value, quality, timeliness, ethical behaviour and fair dealing. And we're now focussed on sustainability. So we're going to be asking some different things of companies and organisations we team up with.

Below you’ll find proposal, tender and contracts information to help guide you on working with us. 

Sourcing goods, services and works

View tenders/proposals

All Council tenders are advertised on the Government Electronic Tendering Service (GETS)(external link) online portal.  You’ll need to register with GETS(external link) if you want to receive notifications of upcoming open public tender opportunities. You can do it online and it’s free, but you will need a RealMe(external link) account.

The tendering process

Once you have identified an opportunity to respond to - you need to read, understand and respond to the tender. The tender documents will provide all of the required information about the contract and the format of the response. You can also ask questions and seek clarification if necessary.

Make sure you understand the timetable of the tender and submit your bid before the closing date and time.

The Council will then

  • Evaluate and negotiate - Responses will be evaluated using the method set out in the tender documents. This may include presentations and site visits if required.
  • Award a contract - Successful and unsuccessful participants will be notified of the outcome. Details of the tender award will be publicly published on GETS.
  • Manage the Contract - Performance will be evaluated throughout the life of the contract to ensure value is being delivered according to the terms of the contract.

Unsolicited proposals

Sometimes suppliers approach the Council for with a proposal for something they think the Council needs, outside of a competitive tendering process. This is known as an unsolicited proposal.

Check out this guidance for submitting an unsolicited proposal, and more information on how we manage these when we receive them.

NZ Transport Agency awarded contracts

Since October 2017 all NZ Transport Agency funded contracts for Christchurch City Council have been awarded through the GETS platform.

You can find the outcome from any NZ Transport Agency funded procurement on the GETS website(external link), which displays a listing of all awarded contracts. If you have the GETS eight digit reference you can search for the listing, or click the 'Organisation' column header to sort the contracts into agency groupings, then simply scroll down to 'Christchurch City Council' to see if the project you are interested in has been awarded.

If there is no record it is likely that the contract has not yet been awarded, selecting 'Closed Tenders' from the left hand menu and searching should display the current status as well as contact details for the project.

There will be no further updates on the Christchurch City Council website.

Purchase orders

Suppliers who are successful through either a quotation or tender/proposal process will be issued a Purchase Order as a formal record of the purchase. 

When invoicing the Council this Purchase Order number must be present on all invoices for payment to proceed.

Terms and conditions

The following standard terms and conditions apply to all Purchase Orders created by Christchurch City Council, unless otherwise agreed. These terms and conditions are for Purchase Orders created after the 15 November 2012.