MyWorksites is a new way of applying for corridor access requests (CAR’s), works access permits (WAP’s) and approval of traffic management plans (TMP’s).

MyWorksites is scheduled to launch in Christchurch on Monday 12 November 2018.

MyWorksites is a new cloud-application that Council and Christchurch Transport Operations Centre (CTOC) will be using to process CARs, WAPs and TMP’s. MyWorksites will be the only way to submit these from 12 November 2018.

MyWorksites captures better information on the impact and status of roadworks, making it easier to manage our network.

Introducing MyWorksites

MyWorksites training videos

MyWorksites is very user-friendly and the online training material should be all you need to get started.

The below videos demonstrate how to carry out key processes:

Submitica and CAR users

  • From Monday 12 November Christchurch City Council (Council) will process all new corridor access requests (CARs) via MyWorksites.
  • NZTA will continue to use Submitica/BeforeUDig to process corridor access requests.
  • All active Submitica users will be provided with a MyWorksites username and password, this will be sent by email on Sunday 11 November.
  • If you don’t receive the email for any reason, setting up a new account is easy, see Access or register for MyWorksites(external link).
  • Applicants can continue to submit new Council CAR applications via Submitica until 8pm on Friday 9 November 2018.
  • There will be no ability to lodge a CAR to Council between 8pm Friday 9 November and 8am Monday 12 November 2018, this is to enable a data transfer between Submitica and MyWorksites.
  • All active CARs, including all CARs approved in the last 24 months will be transferred to MyWorksites and will be searchable using the current CAR ID.

TMP for CHCH users

General information

  • All active users will be provided with a MyWorksites username and password, this will be sent by email on Sunday 11 November.
  • If you don’t receive the email for any reason, setting up a new account is easy, see Access or register for MyWorksites(external link).
  • Users can continue to submit new TMP applications via TMPforCHCH until 10pm on Sunday 11 November 2018.  After this time, all new applications are to be submitted via MyWorksites.
  • TMP data is not being transferred to MyWorksites, however all users will have read-only access to approved TMPs via TMPforCHCH for 12 months.
  • For high-priority or high-risk TMPs, CTOC may require that you submit a new TMP application in MyWorksites This will only be subject to a high-level review to ensure that no details have changed from the original approved TMP.

Service agreements and generic TMPs

  • In MyWorksites, Service Agreements and Generic TMPs are both categorised as Generic TMPs.
  • Applicants with existing Service Agreements and Generic TMPs should submit a Generic TMP application in MyWorksites as soon as possible after 8am on Monday 12 November 2018.
  • To apply for a new Generic TMP, an application for a Global Permit (equivalent to a Global CAR/WAP) should first be submitted in MyWorksites.

Road space bookings

  • Applicants can continue to create road space bookings in TMPforCHCH until 10pm on Sunday 11 November 2018. After this time, all new road space bookings should be added to MyWorksites.
  • An approved Generic TMP will be required in MyWorksites in order to notify road space bookings.
  • Applicants are encouraged to pre-load road space bookings in TMPforCHCH for week commencing 12 November 2018 to avoid clashes.
  • Applicants holding an approved Service Agreement or generic TMP in TMPforCHCH can operate without a road space booking between 8am Monday 12 November and 8am on Thursday 15 November 2018. After this time, all road space bookings must be recorded in MyWorksites.
  • All existing thresholds for road space bookings in TMPforCHCH will be maintained in MyWorksites.

Load a Road Space Booking in MyWorksites

  • You must have an approved Global Permit (equivalent to a Global CAR) and an approved Generic TMP.
  • Locate the generic TMP in MyWorksites and add a new layout (includes network impact information).
  • Schedule a deployment for the layout (includes date and time information).
  • Providing all TMP conditions are met, no further approval is required from the RCA or internal self-approvers.

Consult a TMP Approving Engineer (AE) in MyWorksites

  • Applicant creates a new TMP, this should not yet be submitted to the RCA.
  • Applicant adds the Approving Engineer (AE) organisation to the permissions section of the TMP. This will grant that organisation edit rights to the TMP. The AE will not be able to view the TMP if this step is omitted.
  • Applicant contacts thr AE with the TMP number or the MyWorksites TMP URL.
  • AE reviews the TMP and makes any necessary changes.
  • AE OR Applicant submits the TMP to the RCA for review.

Applying for a TMP on an NZTA Corridor

  • CTOC and NZTA North Canterbury will be using MyWorksites to process TMP applications.
  • Applicants requiring a TMP on an NZTA Corridor in CTOC or NZTA North Canterbury areas should create a draft worksite in MyWorksites in order to create and submit a TMP for approval.
  • MyWorksites will not accept Worksite/CAR applications for any NZTA corridors.
  • If you have any questions, please contact the relevant RCA.

BeforeUdig users

  • All applicants should use BeforeUdig system in order to ascertain what underground services may exist at the proposed excavation site. A further application to utility operators may be required.
  • For NZTA corridors, BeforeUdig will continue create a new CAR application in Submitica.
  • BeforeUdig does not create or initiate new applications in MyWorksites. Applicants should create MyWorksites applications independently of BeforeUdig.

Surveyors and other non-intrusive worksites

  • Any organisation affecting the normal operation of a Council road corridor, including conducting or setting up non-intrusive or non-excavation works, should apply for a Works Access Permit (WAP) and a TMP in MyWorksites.
  • Council may grant a Global Permit (equivalent to a global CAR) for non-intrusive works, please contact the Council Asset Protection Team for more advice on asset.protection@ccc.govt.nz.
  • In order to maintain any existing Service Agreement or generic TMP, applicants will require a Global Permit (equivalent to a global CAR) in MyWorksites.

Access or register for MyWorksites

From 12 November you can register for and access MyWorksites at www.myworksites.co.nz(external link).  

Once you have activated your new account, you can contact your organisation's administrator who will be able to invite you to be a member of the organisation in MyWorksites.   

Find your organisation's administrator(external link) 

If you have any issues, please contact support@myworksites.co.nz

If you need more information

If you have any questions relating to MyWorksites, email Jason.diaper@ccc.govt.nz or phone 021 430 450.

Or contact the MyWorksites support team by emailing support@myworksites.co.nz or visiting www.help.myworksites.co.nz(external link).